How Can Automation Help Manage Employee Data According To GDPR?
After 2018 May 25th, every company within the EU that manages personal data has to comply with the General Data Protection Regulation (GDPR) requirements. Like every new law and requirement, GDPR compliance can be challenging for a business. But it’s not as difficult to meet all the necessary GDPR requirements as it might seem at first. In this article, you’ll find more information about GDPR requirements for businesses and how to automate the regulation in your day-to-day operations.
What are your obligations as a business?
Every time you hire a new employee, your company receives personal data about the hire. You receive and must store information like names, surnames, ID numbers, signatures, pictures, addresses, phone numbers, bank account numbers, and other sensitive data.
GDPR obliges the employer to protect this data from third parties and ensure that this information is handled correctly in operations that require personal employee data.
Who’s responsible for personal data management?
Initially, your company is responsible for all staff’s personal data. But you can hire a data protection officer to ensure full compliance with the GDPR requirements. This employee is responsible for monitoring the safe management of personal data and providing guidance to other employees in the department. They also communicate with the data protection organization responsible for informing the staff about GDPR requirements and their involvement in data management.
Why is it important to take care of GDPR requirements now?
Nowadays, data has become very valuable and vulnerable at the same time. That’s why businesses must ensure data safety and proper management. There’s no doubt that in the future, requirements for data administration and security will only increase, and so will the fines for improper management. This only emphasizes the importance of ensuring proper personal data management.
GDPR compliance and data protection became even more necessary when many companies, after the COVID-19 pandemic, moved to hybrid and remote working models. When most work communication and data exchange happen online, the risk of data mismanagement increases. That’s one more reason to ensure your company is compliant with GDPR.
How can you manage personal data more efficiently in your company?
While GDPR requirements might sound like just another burden for your company, you can seamlessly protect your staff’s data with the right tools and programs.
One such tool is our program, BONUS. A part of this system is designed to handle data management. It regularly audits data and picks information that can be erased or depersonalized based on pre-set settings. You can manage when to erase or depersonalize data to automate the whole process and ensure better information protection.
What are the BONUS GDPR tool benefits?
- It reduces the risk of storing excess data by automatically detecting outdated information.
- It ensures that your company is GDPR-compliant.
- It provides automated data collection, erasure, and depersonalization.
- It ensures precision and control — you can see and access data that needs to be deleted when an employee leaves the company. The system automates the whole process, saving human resources and time.
- It enables responsible employees to send notifications about upcoming data depersonalizations and erasures, also reports about stored data of specific employees.
If you want to improve data management in your enterprise, contact us, and we’ll find the best solution for your company.